In the world of entrepreneurship and work, there are little things that greatly harm your work, which can waste your valuable time and yet cost next to nothing. If you don’t adopt the right behavior or don’t have the right equipment, you can even double or triple your work capacity for the same result. Focus on some good practices and facilities that you will adopt immediately.
The Japanese have an eye for detail and it shows in their perfect gift packages. This attention to detail is found in calligraphy and the art of ikebana. But much more in the work and organization of the company. This parenthesis emphasizes the importance of detail.
Possession of all office equipment, an important detail
If you don’t have all the office equipment you need to do your job, and it’s well organized, you’ll lose efficiency. Sheets, stapler and its staples, scotch tape, pencils, staple remover, post-it possibly… these are materials that you must have on hand so that you don’t have to look for them or go stocking up when you need them. This is an essential piece of equipment that you absolutely must have, especially if you work from home. If it all depends on what you use, you need to have it available because its lack could cause you to not complete or postpone some tasks.
But also…
In some professions you can do without computer equipment, but you have to admit: a computer for printing, a scanner and a printer (with associated cartridges) are very often useful and it is not enough to have them in a place adapted to the job. not a luxury. Even if only to transfer certain invoices or offers to your clients or your accountant if you have opted for digital transfer. Additionally, having a mouse may not seem like much, but being able to move around can improve your performance very quickly. Buying this type of material is not a fantasy in most cases.
Have constant access to the Internet and your e-mail
Executives are spending more and more time online, and this is also true for entrepreneurs. You must learn to stop constantly consulting them and above all not to procrastinate because of them. You need to adopt good habits because you will become more efficient if you turn to them or even lose concentration in the task at hand. Furthermore, you are not required to respond within an hour and at all times in 99% of cases, so decide to either automate your processes or adopt good habits such as completing a task before you start consulting some or researching for others. You can optionally set access times.
Create an efficient organization
If you spend hours searching for a document or digging through your files, you will be wasting your energy every day. Organizing whether at a physical or virtual workplace remains a necessity. There is no such thing as “organized clutter” because you are just using your memory which could be “cluttered” with much more interesting data. Take a few moments every day to put everything in its place, give the right name to the right folder, and put everything away. Stop stacking all your files and create storage space.
Know and set shortcuts/favorites, a time-saving detail
If you frequently visit the same sites and search everywhere for your passwords and login information, you will waste precious moments every day. Spending 5 minutes learning how to create shortcuts or an automatic electronic signature is not a waste of time but a gain. There are many people who don’t want to learn, but who actually waste time doing the same little actions over and over again. Likewise, keyboard shortcuts are not a luxury and, don’t worry, you will quickly remember them if you choose to use them. You can also take typing classes to speed up your typing.
Download useful apps, a detail that reflects your performance
You wouldn’t believe it, but the number of people who don’t use an app because they don’t want to download it or learn how to use it is impressive. However, having banking or communication apps can save you a lot of time. Personal apps do the same or even sync these different devices which saves you from having to type the same thing 40 times in 40 different places. Setting up an e-mail box will be useful, for example, when you travel or simply regardless of whether you receive a notification from a mobile device.
Management of positions at work, a detail focused on well-being
Studies prove that alternating between sitting and standing is not only beneficial for health, but also for productivity. People who change different positions at work would have up to 50% more productivity. Having furniture if you have the space would therefore not be a luxury. Think of it for yourself and your teams like your office layout.
Make a to-do list, detail?
Instead of constantly thinking about what you have to do and wondering what you forgot to do today is not a good practice. Updating your to-do list certainly takes a bit of time, but it allows you to concentrate on each task one at a time. Above all, it will prevent you from procrastinating when you feel sluggish. You don’t necessarily need complex alerting software, a simple notepad is enough!
Clearing the mind, a detail that is not superfluous
If you still believe that you’re focused because you haven’t left your desk for 8 hours and you’re on the right track, chances are you’re wrong. Without realizing it, your brain slows down and you produce less and less. Regardless of the risks to your health if you stay in the same position, you need to give your mind time to focus on another activity or simply rest your eyes. Taking breaks paradoxically increases your productivity, especially your creativity. Take the opportunity to ask yourself where you can save time!